To comply with the requirements of the authority in the aviation sector is essential to carry out an optimal process of audits, which, in this article, we explain how to ensure maximum efficiency with audits plans and reports templates for air operators.
An audit has a much more important function than fulfilling authority. In fact, they are effective to keep track of your organisation’s processes, because it allows for the improvement of them and, consequently, contributes to the continuous improvement of the company.
That is why you, as responsible for your company, must have the audits plans and reports templates for air operators, which have been extracted from the forms generated by the web environment solution for compliance monitoring for aviation organisations, SICOMO, and with each of them you can improve the organisation of audits, increase the control of nonconformities, optimize working time, reduce costs and improve productivity.
The first step is the planning. You can make a list of company processes and indicate a date, auditor and aspects to audit. With audit plans and reports templates for air operators you can generate the plan and with it, efficient reports based on a working model with which you can standardize the processes.
In the audit plan template, the types of audits you can perform are:
- Internal, carried out by the organisation on its departments or processes.
- External, carried out by an authority on the organisation.
- Supplier, carried out by the organisation on its external suppliers.
In this template, you can find the fields “Audit of” and “Audit area”, which are explained below:
| Field | Description | Use in SICOMO |
|---|---|---|
| Audit of | Element to audit that could be a department, a facility or a process. | In SICOMO processes associated to each department can be configured, so that an audit could be as well associated to a department or to a specific process. The solution allows to fill this field with one of these options: Department, Process or Facility. |
| Audit area | Area to be audited. | In this section SICOMO shows the department, process or facility in which the audit is performed. |
For its part, the audit reports template is complete and collect relevant information about the process you have previously done. In the following table, we show you the details of the fields you will find in it:
| Field | Description | Use in SICOMO |
|---|---|---|
| Audit of | Element to audit that could be a department, a facility or a process. | In SICOMO processes associated to each department can be configured, so that an audit could be as well associated to a department or to a specific process. The solution allows to fill this field with one of these options: Department, Process or Facility. |
| Audit area | Area to be audited. | In this section SICOMO shows the department, process or facility in which the audit is performed. |
| Finding | Findings found in audits and inspections. Their type can be one of the following list:
|
In SICOMO findings can be configured according to the needs and criteria of the organisation. |
| Not-compliance | Finding that has a requirement that the organisation does not comply with. | For each Nonconformity, SICOMO generates an associated workflow where you can follow the procedures to the closure of it. This workflow is specific for Nonconformities and their features. |
| Preventive Action | Requirement that require a preventive action procedure by the organisation. | For each Preventive Action, SICOMO generates an associated workflow where you can follow the procedures to the closure of it. This workflow is specific for Preventive actions and their features. |
| Improve Action | Requirement that is an opportunity of improvement for the organisation. | For each Opportunity of Improvement, SICOMO generates an associated workflow where you can follow the procedures to the closure of it. This workflow is specific for Opportunities of Improvement and their features. |
| Level | Level of the finding. | In SICOMO, the level of the finding can be configured for each organisation through the configuration settings of the solution. It allows to sort out the level of the finding differentiating them by their impact and the days to solve them. |
The utilization of these fields is optional due to, for some organisations, it could be easier to modify the fields at their own criteria.
With audits plans and reports templates for air operators, it is intended to gather all the relevant information from the audits, to guarantee the traceability of the associated processes.
The quality and compliance monitoring software for air operators, SICOMO, optimizes compliance control processes and reports associated with it, which facilitate tasks and improve efficiency. With its use, you will reduce the work hours of the staff. Besides, you will have reports generated at the moment and improve productivity with nonconformity and checklist templates for air operators.
Download the audit plans and reports templates for air operators now and experience on your own the best way to achieve adequate traceability in all processes. If you want to check for yourself one of the benefits you will get from checking the nonconformities with a quality and compliance monitoring management software for air operators and how to optimize the compliance monitoring management of air operators according to the EASA regulation, request a free demo.
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